Profnotes alternative
Profnotes alternative: Kadrella, full tutoring management
Kadrella is a French alternative to Profnotes for tutors who also want to invoice and handle admin. It adds invoicing, tax-credit certificates, WhatsApp, Superprof import and a free plan with no student cap. Profnotes stays stronger on AI progress reports and the parent portal.
Updated 25 July 2026
Profnotes is a French app for independent tutors, focused on pedagogical follow-up and AI-generated progress reports to send to parents. It is a deliberately simple tool, with no invoicing or payments. Its free plan is capped at 3 students, then €12/month for unlimited students.
Kadrella covers a wider scope: student management, scheduling, invoicing, payment reminders, tax-credit certificates, bank reconciliation and a unified WhatsApp inbox. The topic is close (student tracking, tutoring), but Kadrella also fits the tutor who wants to collect payments and handle admin, not only track progress.
In practice, the two tools sit at different moments of the same job. Profnotes shines when you want to show parents that a student is progressing: you type rough notes and it writes a clean report in a few seconds. Kadrella shines once the activity grows and the admin piles up: who has paid, who is late, which invoice to send, which transfer to match, which certificate the family needs in the spring. Kadrella chases late payments over WhatsApp and gathers messages from WhatsApp, Discord and email in one inbox. Profnotes does not touch that side, and does not claim to. Plenty of tutors keep Profnotes for the reports and add Kadrella for everything money and paperwork, since the two barely overlap.
Detailed comparison
| Feature | Kadrella | Profnotes |
|---|---|---|
| Main audience | Independent tutors and 1 to 20-tutor businesses | Solo independent tutor |
| AI progress reports | ✗ | ✓ |
| Parent portal for pedagogical follow-up | ✗ | ✓ |
| Invoicing and payment tracking | ✓ | ✗ |
| French tax credit certificate | ✓ | ✗ |
| WhatsApp integration | ✓ | ✗ |
| Automatic Superprof import | ✓ | ✗ |
| Automatic bank reconciliation | ✓ | ✗ |
| Unified inbox (WhatsApp, Discord, email) | ✓ | ✗ |
| Free plan with no student cap | ✓ | Free up to 3 students |
| Starting price | Free, then €29/month | Free (3 students), then €12/month |
Prices read on 25 July 2026. Competitor source: https://profnotes.fr. Prices read on 25 July 2026 on profnotes.fr (its /tarifs page returned a 404, so pricing is from the home page). Profnotes: free plan capped at 3 students and 2 AI reports per week, Pro plan €12/month with unlimited students and reports. Kadrella: free forever plan with no student limit, Solo €29/month, Pro €49/month.
Who Kadrella is the best choice for
- You invoice your lessons and want tax-credit certificates and automatic bank reconciliation, which Profnotes does not handle.
- You talk to families on WhatsApp and want messages, reminders and invoices centralised.
- You get students through Superprof and want to import them without retyping.
- You want a truly unlimited free plan, not one capped at 3 students.
- You run a small business with several tutors, not just your solo activity.
Who Profnotes stays the best choice for
- You mainly want AI-generated progress reports, ready to send to parents to keep students.
- You are a solo tutor and want the simplest pedagogical follow-up, with no invoicing side.
- You want a parent space reachable by link, with no account or password to create.
- Your budget is tight: the Profnotes Pro plan is €12/month with unlimited students.
Moving from Profnotes to Kadrella
Profnotes documents no data export. Since its free plan is limited to 3 students, there are few records to move over: manual entry or a CSV import into Kadrella is enough, usually in under an hour.
If some students come from Superprof, the Superprof import pulls them in directly. You then connect WhatsApp and your Google Calendar, and create your first invoices, a step Profnotes does not cover.
Frequently asked questions
Is Profnotes free?+
Profnotes has a free plan capped at 3 students and 2 AI reports per week, then a Pro plan at €12/month for unlimited students (read 25 July 2026). Kadrella offers a free plan with no student cap, then Solo at €29/month.
What is the difference between Kadrella and Profnotes?+
Profnotes focuses on pedagogical follow-up and AI progress reports for parents. Kadrella also covers invoicing, payments, tax-credit certificates, WhatsApp and Superprof import. Profnotes tracks students, Kadrella also runs the admin.
Does Profnotes handle invoicing?+
No. Profnotes does not offer invoicing or payment tracking. If you need to issue invoices, send reminders and generate tax-credit certificates, Kadrella covers that part.
Does Profnotes make AI reports?+
Yes, it is its main feature: from your rough notes, Profnotes generates a structured progress report in a few seconds to send to parents. This is a point where Profnotes is ahead of Kadrella.
Does Kadrella integrate with WhatsApp, unlike Profnotes?+
Yes. Kadrella centralises WhatsApp messages from families and sends reminders and invoices over WhatsApp. Profnotes has no WhatsApp integration: communication goes through a parent space reached by link.
Profnotes or Kadrella for an independent tutor?+
If your priority is pedagogical follow-up and AI parent reports, Profnotes is well designed and cheap. If you also need to invoice, collect, chase payments and handle the tax credit, Kadrella is more complete, with a free plan and no student cap.
Does Profnotes have a parent portal?+
Yes, and it is a strong point. Parents reach the pedagogical follow-up and the reports through a simple link, with no account to create and no password to remember. Kadrella talks to families over WhatsApp and a unified inbox instead. If the no-account parent portal matters to you, Profnotes keeps the edge on that specific point.
Can you use Profnotes and Kadrella together?+
Yes, and many tutors do. The two barely overlap: Profnotes handles pedagogical follow-up and AI parent reports, Kadrella handles scheduling, invoicing, payment reminders, WhatsApp and the tax certificate. You would keep writing progress reports in Profnotes and run the money and admin side in Kadrella. Nothing syncs automatically between them, so you enter each student once on each side, but the daily work stays separate enough that the double entry is small.
Try Kadrella instead of Profnotes
Free forever, no card required. Unlimited students from the free plan.
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