Software comparison
Best tutoring software in 2026
There is no single best tutoring software: the right pick mostly depends on your size. Agencies lean toward TutorCruncher, Teachworks or Ogust. Independent tutors and small businesses look at Kadrella, TutorBird or Teach'n Go. This comparison lays out pricing and use cases.
Updated 15 September 2026
Tutoring software handles the same tasks from one tool to the next: student management, lesson scheduling, invoicing, payment reminders and payment tracking. The differences come from the target audience, the country and the price. A tool built for a 50-tutor agency does not share the priorities of a tool for one tutor.
This comparison sorts tools by use case rather than by overall score, because the same software can be excellent for one business and wrong for another. Prices were read between 25 July and 30 September 2026 from each vendor's official pages. Kadrella is listed here as one option among others, with its strengths and its limits.
Software comparison table
| Software | Starting price | Best for |
|---|---|---|
| TutorCruncher | From £25/month + fees | Tutoring agencies (UK, US) |
| TutorBird | From $16.95/month | Solo English-speaking tutors |
| Teachworks | From $16.49/month + per lesson | Centres running tutor payroll |
| Teach'n Go | From €69/month (100 students) | Schools and academies |
| EasyWeek | Free (30 bookings), then €12.50/month | Generic online booking |
| Profnotes | Free (3 students), then €12/month | Pedagogical follow-up and AI reports |
| Ogust | From €50/month (annual) | French home-service agencies |
| PlatformEasy | From €39/month excl. tax | Approved French home-service providers |
| AssoPilot | From €30/month incl. tax | Associations and clubs |
| Gestio | €8.90/month incl. VAT (30-day trial) | Home-services micro-entrepreneurs |
| Mahwai | 7-day trial, then from €14/month (5 students) | Tutors who grade a lot of homework |
| Tutlio | From €14.99/month (yearly) | Tutors taking card payments |
| BaseCRM | Free (500 clients), then ₪99/month | Tutors based in Israel |
| Kadrella | Free forever, then €29/month | Independent tutors and small businesses |
Our take, tool by tool
TutorCruncher
From £25/month + feesA complete British tool for agencies: tutor payroll, white-label, Xero and QuickBooks export. Pricing adds a fee on every payment, and the French translation is partial. Oversized for a solo tutor.
See the detailed comparison →TutorBird
From $16.95/monthHighly rated (4.8/5 on about 260 reviews), simple, with a built-in website builder. French interface available but without French fiscal features. No free plan, no native mobile app.
See the detailed comparison →Teachworks
From $16.49/month + per lessonMature (since 2014), strong on tutor payroll and 70+ integrations including QuickBooks. Pricing adds a per-lesson fee, hard to forecast with volume. English interface.
See the detailed comparison →Teach'n Go
From €69/month (100 students)Polished academy management with a real native iOS and Android app. French interface available. Per-active-student pricing that climbs quickly, no free plan, no French fiscal features.
See the detailed comparison →EasyWeek
Free (30 bookings), then €12.50/monthA multi-industry appointment tool, not tutoring-specific, with WhatsApp reminders (billed separately) and a broad integration range. No lesson-focused management, no French fiscal features. Free plan capped at 30 bookings per month.
Profnotes
Free (3 students), then €12/monthA very focused French app for the solo tutor: student tracking and AI progress reports to send to parents, with a no-account parent portal. Simple and cheap, but with no invoicing or payments. Free plan capped at 3 students.
See the detailed comparison →Ogust
From €50/month (annual)A French ERP for businesses that employ staff: payroll, URSSAF and DSN social declarations, instant tax-credit advance. Complete on the employer side, but heavy and with no free plan for an independent tutor.
See the detailed comparison →PlatformEasy
From €39/month excl. taxA French tool aimed at approved home-service providers: instant tax-credit advance, QR check-in, native mobile apps. Rich for approved businesses, less fitted to a tutor who just wants to run lessons. No free plan.
See the detailed comparison →AssoPilot
From €30/month incl. taxA French multi-activity tool with real association management: members, dues, licences, medical certificates. Useful if you are an association, less specialised on tutoring follow-up. No free plan announced.
See the detailed comparison →Gestio
€8.90/month incl. VAT (30-day trial)A French invoicing tool for micro-entrepreneurs, with a page dedicated to tutoring. Strong on the home-services side (instant advance, NOVA tracking, e-invoicing) and cheap. A general tool: WhatsApp, Superprof import and bank reconciliation are not mentioned on its site.
See the detailed comparison →Mahwai
7-day trial, then from €14/month (5 students)A recent French app focused on teaching: homework shared by WhatsApp link, AI-assisted correction approved by the tutor, generated exercises and competency tracking. Invoicing and calendar sync are announced on its roadmap. No free plan, and plans capped at 5, 20 or 60 students.
See the detailed comparison →Tutlio
From €14.99/month (yearly)A multilingual platform (36 languages) with a waitlist that fills cancelled slots, cancellation rules and Stripe payments. Low flat price, unlimited students, but no free plan (7-day trial with a card). Its site mentions neither WhatsApp, Superprof nor French fiscal features.
See the detailed comparison →BaseCRM
Free (500 clients), then ₪99/monthAn Israeli CRM for many trades with a version for tutors: scheduling, student files, progress reports for parents, invoices that follow Israeli tax rules. French interface, but prices in shekels and no mention of the French tax credit, built-in WhatsApp or Superprof.
See the detailed comparison →Kadrella
Free forever, then €29/monthA French tool built for the individual tutor and small businesses: WhatsApp integration, Superprof import, bank reconciliation, tax-credit certificates, an unlimited free plan. A recent product, with no native mobile app and no agency features (payroll, multi-branch).
Frequently asked questions
What is the best tutoring software?+
There is no single one. For an agency of more than 20 tutors, TutorCruncher or Teachworks are more complete. For an independent tutor or a small business, Kadrella, TutorBird or Teach'n Go fit better. For an approved French home-service provider, Ogust or PlatformEasy handle payroll and the tax credit.
Is there a free tutoring software?+
Kadrella offers a free forever plan with unlimited students and tutors. EasyWeek has a free plan capped at 30 bookings per month, and BaseCRM a free plan up to 500 clients (an Israeli tool priced in shekels). Most other tools (TutorBird, Teachworks, Teach'n Go, TutorCruncher) only offer a 14 to 30-day trial, with no permanent free plan.
Which software handles tax-credit certificates?+
French fiscal features are found in the French tools: Kadrella issues certificates for the 50% tax credit, while Ogust, PlatformEasy and Gestio go as far as the instant tax-credit advance through URSSAF. English-speaking tools (TutorCruncher, TutorBird, Teachworks, Teach'n Go) do not handle them.
Which software integrates with WhatsApp?+
Kadrella integrates WhatsApp natively to centralise family messages. EasyWeek offers WhatsApp reminders billed as an extra. The other tools mostly use email and SMS. Teachworks has no native WhatsApp integration (only via third-party connectors).
Which software for an independent tutor?+
A solo tutor wants a low price and a simple tool. Kadrella has a free plan and targets this profile, TutorBird is simple at $16.95/month, EasyWeek covers booking at low cost. Agency ERPs like TutorCruncher or Ogust are often too heavy for individual use.
Can you import your students from Superprof?+
To our knowledge, only Kadrella offers an automatic import from Superprof, the matching platform. The other software in this comparison does not have this feature and needs manual entry or a CSV import.
Which software has a native mobile app?+
Teach'n Go and PlatformEasy have a real native iOS and Android app. TutorBird, TutorCruncher, Teachworks and Kadrella don't have one yet, only a web version.
Which software has the most integrations?+
Teachworks claims more than 70 integrations, including QuickBooks, making it the most connected tool in this comparison. Kadrella focuses on a smaller set of integrations built specifically for tutoring: WhatsApp, Superprof, bank sync.
What's the cheapest software to start with?+
Not counting time-limited free trials, Kadrella, EasyWeek and BaseCRM are the only three tools in this comparison with a permanent free plan. EasyWeek caps out at 30 bookings a month, BaseCRM at 500 clients, Kadrella has no student or tutor limit.
Try Kadrella for free
Free forever, no card required. See if it fits before comparing further.
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